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Stop building next week’s rota in a spreadsheet and patching it by text message.

You balance cells in a spreadsheet on Sunday. By Tuesday morning, two line cooks have swapped shifts via WhatsApp, a barista texted asking for Friday off, and your payroll sheet is already out of sync.

check_circleRotaloom gives independent restaurants and cafés with 5 to 50 staff one shared schedule that stays accurate without late-night group chats.

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WEEK 43Kitchen & Floor Rota(Oct 20 – Oct 26)
Week's Labour:$3,420.00
Staff memberMon 20Tue 21Wed 22Thu 23Fri 24Hrs / Cost
Marcus V.
Head Chef · Kitchen
08:00–16:30
Prep & Lunch
08:00–16:30
Prep & Lunch
OFF
10:00–18:30
Service Lead
10:00–19:00
Dinner Rush
33.5 hrs
$871.00
Elena R.
Floor Supervisor
11:00–19:30
Floor Lead
SWAP REQsync_alt
11:00–19:30
With Sarah T.
11:00–19:30
Floor Lead
11:00–20:00
Floor Lead
OFF
31.0 hrs
$682.00
Sarah T.
Senior Barista
OFF
Accepts Tue
11:00–19:30
06:30–14:30
Opening Bar
06:30–14:30
Opening Bar
06:30–15:00
Opening Bar
29.5 hrs
$590.00
Liam K.
Kitchen Porter
12:00–20:30
Wash & Closes
12:00–20:30
Wash & Closes
OFF
OFF
event_busyTime-off
16.0 hrs
$288.00
check Template: "Standard Autumn"
Ready to publish
phone_iphone Staff view shifts and submit requests in the Rotaloom app on their phones.
Core capabilities

Four focused tools for your weekly rota

Built for independent restaurants and cafés with 5 to 50 staff who need to build schedules, manage swaps, and run payroll cleanly.

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Build the weekly rota from templates

Never start with an empty grid again. Save your regular shifts for a typical Tuesday lunch or a busy Saturday evening, then drop the full template onto next week.

Applied Template
Standard Autumn Service28 Shifts / Week
Friday–Saturday Double Rush14 Shifts
touch_app Adjust individual shifts as needed; regular templates remain saved.
swap_horizontal_circle

Staff shift swaps and time off, approved by you

Staff trade shifts and request time off directly in the app. Nothing updates on the rota until a manager approves it.

Manager Approval QueuePending
Shift Swap Request
Elena R. (Tue 11:00) ⇄ Sarah T. (Thu 11:00)
notifications_off Swaps and time-off requests stay in the app instead of text message threads.
calculate

Show the week's labour cost as you build it

See your labour cost update in real time as shifts are added and adjusted on the weekly schedule.

Live Schedule TotalWeek 43
Total Scheduled Hours
156.5 hrs
Week's Labour Cost
$3,420.00
file_download

Export hours to a CSV for payroll

When the week finishes, export scheduled hours to a clean CSV file ready for your payroll process.

table_view payroll_export_week_43.csv CSV Ready
Staff NameTotal Hours
Marcus Vance33.5 hrs
Elena Rossi31.0 hrs
done_all Download the CSV file directly when you're ready for payroll.
Getting started

How a team gets started in three steps

Set up your roster, create your template, and publish your first weekly rota.

01

Add staff and pay rates

Add your team members and their pay rates so labour costs calculate automatically as you schedule.

person_add Staff roster & pay rates
02

Build your shifts from templates

Map out your recurring opening, service, and closing shifts. Save the layout as a weekly template you can reuse.

layers Reusable weekly templates
03

Invite staff and publish

Invite your team to use the Rotaloom app on their phones. Once you publish the rota, staff can view shifts, swap shifts, and request time off.

phone_iphone Staff use the Rotaloom app
storefront
Transitioning from a spreadsheet?
You can keep your existing spreadsheet running in parallel while introducing Rotaloom to your team.
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Simple, honest pricing

Pricing that scales with your staff

$4 per staff member per month, minimum $40 a month, with a 14-day free trial and no card needed.

Hospitality Pricing

Full feature access

$4/ staff member / month
Minimum $40 a month (covers up to 10 staff)
Everything included:
checkWeekly rota templates
checkStaff shift swapping
checkManager approvals
checkTime-off requests in the app
checkLive week's labour cost
checkExport hours to CSV for payroll
checkRotaloom app on staff phones
check14-day free trial
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✓ 14-day free trial•✓ No card needed
Example: 15 staff members15 × $4 = $60 / month total
help_outline Direct answers

Frequently asked questions

Key details about setup, staff phones, and pricing.

How does initial setup work?expand_more
You add your staff members and their pay rates, build your recurring shifts into a weekly template, and invite your team. Once your template is saved, you can apply it directly to build upcoming rotas.
What kind of phones do our staff need?expand_more
Staff use the Rotaloom app on their phones to view published rotas, swap shifts with coworkers, and submit time-off requests with manager approval.
How does cancelling work?expand_more
The 14-day free trial requires no credit card, so there is nothing to cancel or pay if you stop during the trial.
What does the $40 monthly minimum mean?expand_more
Rotaloom costs $4 per staff member per month, with a minimum of $40 a month covering up to 10 staff. For teams larger than 10, each additional staff member is $4 per month.
14-Day Free Trial

Build your next weekly rota.

Build your schedule from templates, manage staff swaps with manager approval, track weekly labour costs, and export hours for payroll.

14-day free trial · No card needed